Executive Assistant (Luxury Automotive - Bali)

Join Volt Auto Pte. Ltd., a premier luxury automotive company, as our Executive Assistant in the heart of Bali. This is a unique opportunity to support high-level executives in a dynamic, fast-paced environment while enjoying the unparalleled lifestyle that Bali offers. As our Executive Assistant, you will be the backbone of our operations, ensuring that everything runs smoothly behind the scenes. You will manage schedules, coordinate travel arrangements, and handle a wide range of administrative tasks that keep our executives focused on their core responsibilities.

Volt Auto Pte. Ltd. is a leading player in the luxury automotive industry, known for its innovative approach and commitment to excellence. Our team is dedicated to delivering exceptional service and driving the company forward. In this role, you will have the chance to work with cutting-edge technology and industry-leading tools, including Microsoft Office Suite, Google Workspace, and specialized scheduling software. Your ability to adapt to a fast-paced environment and your strong organizational skills will be crucial in helping us maintain our high standards.

📋 Tanggung Jawab Pekerjaan

• Manage and coordinate the schedules of high-level executives, ensuring punctuality and efficiency.
• Handle travel arrangements, including flights, accommodations, and transportation, for both domestic and international trips.
• Assist in the preparation and organization of meetings, conferences, and events, including sending out invitations, preparing agendas, and following up on post-event actions.
• Manage administrative tasks such as document preparation, filing, and record-keeping, using tools like Microsoft Office Suite and Google Workspace.
• Provide high-level support to executives, including research, data analysis, and preparation of reports and presentations.
• Maintain and update contact databases and other relevant information using specialized software.
• Handle confidential and sensitive information with discretion and professionalism.
• Participate in team meetings and contribute to the overall strategic planning and execution of company projects.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Administration, or a related field.
• Minimum of 3 years of experience in an executive assistant or administrative role, preferably in a luxury or high-end industry.
• Proficient in Microsoft Office Suite, Google Workspace, and specialized scheduling software.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to build rapport and work effectively with high-level executives.
• High level of confidentiality and discretion, with the ability to handle sensitive information professionally.
• Fluent in both English and Bahasa Indonesia.
• Ability to work well in a fast-paced, dynamic environment and adapt to changing priorities.

🛠️ Keahlian

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